Attending Campus

Mandatory Vaccination Requirements for Students

Box Hill Institute prioritises the health and safety of students and employees on our campuses.

For our return to campus, vaccination is our best protection to keep our people safe and protect the community against the spread of COVID-19. 

Taking a risk based approach, BHI have implemented the aligned timeline for students and employees to provide opportunities to support our students to complete assessments in 2021 while still prioritising the safety of our students and teachers. 

This means that partially vaccinated students can now attend on campus up until the 26th November 2021. From the 26th November 2021 all students and employees on campus will be required to be fully vaccinated. 

Key dates: 

  • 4th November – 25th November 2021: students and employees must be at least partially vaccinated to attend on campus 
  • From 26th November 2021 onwards: students and employees must be fully vaccinated to attend on campus

The vaccination requirements do not include students who are attending on campus to complete secondary school subjects or those that have a medical exemption.

Teachers on campus will be required to check your vaccination status (and QR codes) at the beginning of each class. Students who are not vaccinated will not be able to attend on campus. Box Hill Institute is working to confirm next steps for these students and will communicate as soon as possible.

If you have any questions, please visit the COVID-19 Update webpage or email

Support Information

We understand that this mandatory vaccination requirement may be challenging for some of you.  

If you do find this requirement challenging or worrying, we encourage you to make an appointment to speak to one of our Student Counsellors. You can call (03) 9286 9891 or email to book an appointment.

If you have an issue or concern with this requirement, please email:

COVIDSafe Behaviours on Campus

As we return to onsite learning, it is important that we continue to display COVIDSafe behaviours to minimise the spread of COVID-19. This includes:

  • only attending onsite learning if you are fully vacinated
  • getting tested as soon as possible if you have symptoms, no matter how mild
  • staying home when unwell
  • checking in using QR codes and adding your COVID-19 digital certificate to the Service Victoria app
  • practising good hygiene including regularly washing and sanitising hands
  • taking all steps possible to maximise external air flow and good ventilation
  • wearing face masks (no longer required outdoors, after 6pm on Friday 29 October)
  • maintaining physical distancing between staff and students, wherever possible.

Instructions: Select each topic to find out more. 

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Vaccination Evidence

Your teachers will be required to ask you to prove your vaccination status using the Service Victoria app or by showing one of the accepted vaccination status records. These include:

  1. Immunisation history statement available from Medicare 
  2. MyGov COVID-19 digital certificate 

You can also provide your proof of vaccination card received at the appointment.

You can link your vaccination status to the Service Victoria app by following the instructions.

Students who cannot provide the required vaccination evidence will not be allowed on site at any Box Hill Institute campuses.

There may also be security guards and Covid marshals on campus who may ask to see your Covid vaccination status.

Moving forward, Box Hill Institute will be establishing a process for recording student vaccinations via Student Web. Instructions about this will be provided shortly. 


If you are feeling unwell or have cold or flu symptoms, please do not attend campus.

QR Codes

QR Codes on Campus – Service Victoria App

Box Hill Institute has transitioned to the Victorian Government’s QR Code Service, which helps contact tracers to contain a COVID-19 outbreak and helps keep our campuses safe for employees, students and visitors.

 QR Code Check Ins Are Mandatory On Campus

Every person who attends a Box Hill Institute campus is required to use the QR code system to check into every building they enter, regardless of how much time they spend in that building. QR codes are unique for each building on campus to assist with accurate contact tracing.

 Posters with the QR codes are on display in multiple locations across all buildings. They can be found at the entrance of each building and in classrooms. Teachers will confirm all students have checked in for class.

How to Check In Using the QR Codes – Service Victoria App

Download the Service Victoria App from the Apple Store or Google Play. Once you have the app downloaded, you will be able to use it to scan the QR codes. You can also use your phone camera (some models) to scan the QR codes.

The Service Victoria App also has a manual check-in option. This can be used by entering the 6-character unique Location Code that appears below the QR code.

Box Hill Institute has no access to the Service Victoria app data (unless a case is confirmed).

More information about the Victorian Government QR code service app can be found on the coronavirus website.

Face Masks

Face masks are mandatory indoors (not at home) and outdoors for anyone aged 12 and above, unless an exception applies. 


Last modified: Wednesday, 10 November 2021, 4:02 PM