Attending Campus

Melbourne’s lockdown has been extended to 11.59pm Thursday 2 September with tighter restrictions put in place. These include:

  • Curfew: A curfew in place from 9pm to 5am, during which time a person is not permitted to leave their home except for limited reasons
  • Permits: Authorised workers are required to carry permits when working and travelling for work. The permits must be certified by an employer. Permits also need to be carried by students who are permitted to attend campus
  • Work: If you can work from home, you must work from home
  • Higher education and training: Closed, remote learning only unless permitted study

 More information on restrictions can be found on the Department of Health and Human Services website.


Permits are required for any student who is attending a Box Hill Institute campus or work placement (or contracted site) to work, study or undertake a mandatory work placement.

Permits will be approved for students undertaking activities in line with the Authorised Provider and Authorised Worker list. All other employees and students are to remain working / learning remotely.

If any student is found to have completed a permit with false or misleading information or using it for unauthorised travel, the permit will be void and heavy fines will apply.

Process for Obtaining a Student Permit

Your teacher or Course Coordinator will complete your details on a Student Permit Template with the days, dates and times you will be required on campus or attending a work placement.

A Manager will sign the template and you will be sent a PDF version, which you will be asked to sign. This must be carried with you, along with your Student Card, when you travel to and from, and while you are on, campus. You are only eligible to travel with the permit on the times and dates identified.

Please do not attend campus if you have not been invited to return.

Instructions: Select each topic to find out more. 

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Eligibility to Attend Campus

Only students who have been invited, who are well and present no risk are eligible to attend campus. Students with underlying health conditions or in high risk categories that would make them vulnerable should not attend campus. However, if you are in a high risk category and need to attend campus for a practical or assessment, which cannot be completed remotely, please contact your course coordinator who can explain the risk assessment and approval process you will need to undertake. This will also require consultation with your GP. This process does take time so please make sure you allow plenty of time before your allocated return to campus date to complete the approval process.


If you are feeling unwell or have cold or flu symptoms, please do not attend campus.

QR Codes

QR Codes on Campus – Service Victoria App

Box Hill Institute has transitioned to the Victorian Government’s QR Code Service, which helps contact tracers to contain a COVID-19 outbreak and helps keep our campuses safe for employees, students and visitors.

 QR Code Check Ins Are Mandatory On Campus

Every person who attends a Box Hill Institute campus is required to use the QR code system to check into every building they enter, regardless of how much time they spend in that building. QR codes are unique for each building on campus to assist with accurate contact tracing.

 Posters with the QR codes are on display in multiple locations across all buildings. They can be found at the entrance of each building and in classrooms. Teachers will confirm all students have checked in for class.

How to Check In Using the QR Codes – Service Victoria App

Download the Service Victoria App from the Apple Store or Google Play. Once you have the app downloaded, you will be able to use it to scan the QR codes. You can also use your phone camera (some models) to scan the QR codes.

The Service Victoria App also has a manual check-in option. This can be used by entering the 6-character unique Location Code that appears below the QR code.

Box Hill Institute has no access to the Service Victoria app data (unless a case is confirmed).

More information about the Victorian Government QR code service app can be found on the coronavirus website.

Face Masks

Face masks are mandatory indoors (not at home) and outdoors for anyone aged 12 and above, unless an exception applies. 

Infection Control

Social distancing must be adhered to at all times in and outside the classroom. If a student is found to be in breach of the social distancing requirements, they may be asked to leave campus and return at an advised date. 

You must complete this Infection Control Training before attending campus.


Last modified: Tuesday, 17 August 2021, 4:02 PM