Position title: Finance Assistant
Location: Women’s Health East, 1/125 George Street Doncaster
Hours: 19.5 hours per fortnight
Tenure: Fixed-term contract 30 June 2024
Salary: Social and Community Services Employee Level 4, pay rate as per schedule
of contractual terms. Salary packaging provisions apply
Accountability: Reports to the Finance Manager
Women’s Health East – About us
Women’s Health East is the women’s health
promotion agency for the eastern metropolitan region of Melbourne. We improve
health outcomes for women across the seven local government areas of Yarra
Ranges, Knox, Maroondah, Manningham, Monash, Whitehorse and Boroondara. Women’s
Health East influences women’s health and wellbeing at a regional, state-wide
and national level. Our vision is equality, empowerment, health and wellbeing
for all women. Women’s Health East’s organisational values are inclusion,
respect, integrity and excellence.
Health East partners with state and local governments, health and community
organisations, and others with a role in improving health outcomes for women.
With a focus on Melbourne’s eastern region, we:
leadership, expertise and support to initiatives addressing our key
collaborative, integrated responses to our key priorities
- Implement and
support an intersectional approach to women’s health promotion
- Enhance the
capacity of our partners to improve service system access and
responsiveness for all women
responses to women’s health and wellbeing needs through the translation of
evidence into practice, advocacy, consultancy and research
public policy and the public discourse on issues relevant to improving
health outcomes for women
training and education programs, opportunities for collective learning,
resources, and support to build workforce and organisational excellence in
women’s health and wellbeing.
Our strategic priorities are to advance gender
equality, prevent violence against women, and improve women’s sexual and
Under the direction of the Finance Manager, the
Finance Assistant is responsible for supporting Women’s Health East’s core
financial processes including the day-to-day finance function. The role
involves ensuring financial transactions are efficiently processed and
financial records are accurately maintained, which ensures that the financial
reporting supports Women’s Health East’s operations and governance
Finance Assistant is a member of the business operations team and is
responsible for processing fortnightly payroll, as well
as processing weekly accounts payable and accounts receivable and providing support
to the Finance Manager in other bookkeeping functions, as required. The Finance
Assistant operates in a highly confidential capacity and is a trusted
professional who provides high-quality financial administration.
Key performance areas and responsibilities
Undertake timely and
accurate processing of payroll on a
fortnightly basis and ensure the accuracy of calculations regarding employee
entitlements, PAYG and superannuation.
packaging payments and reimbursements.
Process and pay
supplier accounts and process and reconcile debtor accounts.
Reconciliation of bank
statements and credit card transactions and reconciliation of agreed general
Assist with key functions
of the human resource management software, as required.
Assist the Finance Manager
with the preparation of organisational financial reports.
Assist staff with adherence
to Women’s Health East’s finance and other policies and procedures and internal
Assist the Finance
Manager with external audit requirements.
Supervision, performance and professional development
all work is delivered to a high quality and in a timely manner for the approval
of the Finance Manager.
collaboration with the Finance Manager, participate in the development,
monitoring and review of a clear work plan that sets out objectives, activities
and outcomes for the position.
in regular supervision to discuss work performance that ensures the delivery
of timely and high-quality financial support.
Actively participate in performance and
professional development activities, including undertaking annual performance
appraisals, training and development plans, and identify personal and
professional development opportunities.
Actively participate in regular review of
workload, work planning and agreements on flexible work arrangements.
Contribute to collaborative processes to achieve organisational
goals, objectives and outcomes
Contribute to the delivery of Women’s Health
East’s operational plans relevant to the business operations team.
Foster an organisational and team culture of
respect, collaboration, and excellence in line with Women’s Health East vision,
purpose and values.
Participate in Women’s
Health East organisational and business and operation team meetings and
development activities as relevant.
Role model respectful
and professional behaviour within the work environment at all times, including
displaying initiative, openness, honesty,
genuineness and transparency.
Take a continuous
quality improvement approach to work and participate in organisational quality
improvement activities as relevant to this position.
Adhere to the Women’s
Health East Code of Conduct, and all policies, procedures and legislative
requirements that includes carrying out one’s duties in a manner that
does not adversely affect their or others occupational health, safety and
Perform other duties as required that are within
the range of the employee’s skills, competency and training.
Key selection criteria
Certificate IV in
Accounting and Bookkeeping or equivalent
bookkeeping experience, skills, and knowledge.
Sound knowledge and
experience of the accounting package Xero (including payroll).
timely and accurate processing of payroll.
financial transactions including accounts receivable and payable.
understanding of Australian Accounting Standards, including taxation law as it
relates to payroll, superannuation, FBT and other regulatory requirements.
problem-solving skills and ability to effectively use initiative.
Capacity to show
initiative, work flexibly and independently as part of a team.
A tertiary qualification in accounting or other
relevant course, such as Business/Accounting or Commerce.
Bookkeeping and accounting work experience in the
Knowledge of Employment Hero and KeyPay software
1. National Police
2. Current Victorian
of COVID-19 vaccination or a medical exemption.
4. Access to a
comprehensively insured vehicle.
5. Pre-existing injury
or illness declaration prior to appointment to position.
6. Employee privacy,
confidentiality and security agreement prior to appointment to position.
7. New employee
induction operational policies and procedures to be completed upon appointment.
An initial review of performance will be undertaken within six months
of commencement. Annual appraisals and support for development will relate to
the key performance areas and responsibilities, as detailed above.
Please note to apply for this role the applicant needs to identify as female.
To apply please email your resume to: firstname.lastname@example.org